Terms and Conditions

Article 1


1. In these general conditions shall apply:

A. Event: The event is organized by GaySpiritFriends, hereinafter referred to as Organizer.

B. Participant means a natural person, not acting as an entrepreneur, who has registered to participate in the event.

C. Main Booker: the Participant, not acting as an entrepreneur, who registered to participate in the event and introduces a Guest for the event.

D. Guest: by the Main Booker-nominated person, not acting as an entrepreneur, who has registered to participate in the event.

E. Agreement: the agreement tending to Participant's participation in the event.

F. Organizer: GaySpiritFriends.

Article 2


1. Participation in the event is only possible for an individual who, set by the Organizer, has at least the minimum age.

2. The Participant may only participate in the event when he will fill the application form fully, truthfully, if the fee is fully met at the designated bank account and if the participant has agreed to these terms.

3. If the Participant is unable, for any reason whatsoever, to participate, then the rules and relevant cost of cancellation apply to Article 6.

4. The Organizer may in exceptional circumstances decide to cancel the event. If the event is cancelled, the Organizer will refund the entry fee.

5. If the Participant appears too late for the start of the event, no (partial) refund of the fee is possible.

6. The Organizer can decide to change small parts of the program of the event. In such a case, there is no refund of the entry fee.

7. A decision of the Organizer to cancel the event does not create liability for reimbursement of costs incurred by the Participant, including travel, accommodation and housing.


The covid-19 pandemic/endemic will be an ongoing process in 2022. We can't predict how covid-19 will develop, but we will do our best to create a safe bubble for everyone during our events.

To do so, we will have to adjust to the situation as given when we approach the date of the events in October 2022.

This means we possibly have to ask everyone to agree with:

- some level of vaccination or booster upgrades necessary at that time;

- some level of testing necessary at that time;

- some level of following local government and travel rules at that time.

Article 3


1. Participation is at your own risk. The Organizer is not liable for any damage whatsoever which the Participant may suffer as a result of participation unless this damage is the direct result of the Organizer's attributable to intent or gross negligence. This disclaimer also applies to serious damage like all kinds of losses as a result of (permanent) injury or death.

2. If, notwithstanding the first paragraph of this article, the liability of the Organizer for damage by the Participant must be assumed, the obligation of the Organizer to pay compensation may not exceed the amount that the insurer of the Organizer in respect of that damage will release.

3. The Participant must be adequately insured against the risk of damage he or kin may suffer as a result of his death, injury or illness caused by his participation in the event.

4. The Participant shall indemnify the Organizer for any damage that third parties may suffer as a result of the Participant's acts or omissions relating to the participation in the event. The Participant must be adequately insured against the risk of liability for such damage.

Article 4

Right of Portrait

1. We will ask participants at the event if they want to be in photos.

2. If we want to use a photo to promote an event, we will request written permission when the person's face is recognizable in the photo. 

3. We will never share photos with third parties.

Article 5


1. The personal details provided by the Participant will be filed by the Organizer.

2. The Participant, by entering into the Agreement, authorizes the Organizer to use the personal data for sending information to the Participant.

3. The Participant may at any time without charge object in writing or by e-mail to sending information by the Organizer. The Organizer will cease sending information once the objection has been received.

Article 6

Cancellation Policy

1. Cancellation of participation in the event is possible.

The following costs are associated with cancellation:

- If cancelled before 31st of May 2022, the Organizer charges € 75, - to the Participant, plus transfer costs for money transfers outside of Europe. It will be the same amount that is charged for sign-up.

- If cancelled in June or July 2022, the Organizer charges 50% of the booking to the Participant.

- If cancelled in August 2022, the Organizer charges 75% of the booking to the Participant.

- If cancelled in September/October 2022, the full amount paid for the event will be charged.

2. Participation in the event by the Participant is personal. However, the Participant can send a substitute Participant who can join, under the following conditions:

- The Participant shall no later than September 31st 2022, inform the Organizer.

- The substitute Participant shall send all necessary data to the Organizer.

- The Organizer cancels the booking and will pay back the money to the Participant as soon as the booking and the money of the substitute Participant have been received.

A cancellation request can be sent by email to GaySpiritFriends.

If we don't react within two days, please contact us again, to make sure we received your email!

We recommend the Participant to get travel- and cancellation insurance for unforeseen circumstances!

Article 7


1. These general conditions and any agreement entered into between the Participant and the Organizer is subject to Dutch law.


Heerlen, January 1st, 2022


Chamber of commerce no: 50098136